Descrição:
We are seeking a highly organized and detail-oriented Business Administrator to join our Porto-based team and support the day-to-day administrative and financial operations of our international business. This is a key in-office role, providing essential support across invoice and payment processing, parts procurement, bookkeeping, logistics, and payroll coordination .
The ideal candidate has experience working in a structured business environment, is proficient in QuickBooks , and is comfortable communicating in English with international vendors and clients. This is a great opportunity for someone who enjoys operational variety, works well under deadlines, and thrives in a professional setting.
Key Responsibilities:
Finance & Bookkeeping
- Process invoices, purchase orders, and vendor payments accurately and on time
- Manage and reconcile QuickBooks accounts, expense tracking, and monthly financial records
- Support the preparation of financial reports and audits as needed
- Assist with payroll processing in coordination with HR and accounting
Procurement & Vendor Management
- Source and order parts and supplies for ongoing international projects
- Maintain records of purchases, delivery timelines, and supplier communications
- Track and follow up on orders, shipments, and customs documentation
Administrative & Office Support
- Organize and maintain digital and physical records of invoices, receipts, contracts, and payments
- Communicate with international clients and vendors in English , ensuring timely and professional responses
- Provide logistics support for shipments, deliveries, and general operations
- Coordinate with other departments to ensure alignment on procurement, finance, and scheduling
Requirements:
- 2–4 years of experience in business administration, finance, or operations support
- Strong working knowledge of QuickBooks (mandatory)
- Familiarity with invoice processing, bookkeeping, and procurement workflows
- Fluent in English (written and spoken) – ability to communicate with international clients and partners
- Strong organizational and time management skills
- Comfortable working with spreadsheets, accounting software, and business systems
- Must be based in Porto, Portugal , and available for 100% in-office work
Nice to Have:
- Experience working in an international business environment
- Prior experience in automotive, logistics, or product-based industries
- Understanding of customs, imports, and global vendor processes
What We Offer:
- A stable, long-term position within a growing international business
- Involvement in diverse operational and administrative areas
- Collaborative and professional work environment
- Centrally located office in Porto with a global client base
If you're a detail-focused administrator with solid financial and procurement skills—and you're ready to support a busy international operation from the heart of Porto— we’d love to hear from you.
Job Type: Full-time
Pay: 900.00€ - 1,100.00€ per month